Move over, traditional meeting rooms – there’s a new collaboration space in town

As workplaces become more fluid, multifunctional, and adaptable, static meeting points aren’t always the answer. Enter the huddle space: a dynamic replacement for the traditional office meeting room. But what sets meeting rooms, collaboration spaces and huddle spots apart? It comes down to purpose, products and placement.

Huddle Spots: Agile and Accessible

Unlike formal meeting rooms or larger collaboration areas, huddle spaces are small, agile and designed for speedy interactions. Often required in shared spaces or open-plan areas, huddle spots are all about flexibility and accessibility.

They can be set up anywhere, anytime, giving teams the freedom to connect spontaneously, without the need to book a traditional meeting room. Because these spaces can appear wherever the work demands the connectivity and scalability of products becomes a priority. Solutions must be easy to move, integrate and expand so the space works as effectively for two people as it does for a small team of six.

Creating a Network of Micro-Meeting Points

For dealers, huddle spaces represent an opportunity to provide adaptable, tech-enabled solutions that create a network of micro-meeting points to complement, rather than replace fixed spaces. Customers may question the reason for spending on additional huddle spot equipment if they already have access to designated meeting spaces – the answer is to emphasise the transportable nature of the huddle spot. Meeting room booked all day? No problem. Need to have a quick catchup in the middle of a conference centre? It can be done.

If your customer needs help setting up a huddle spot package for their staff, as dealers you can guide them to pinpoint what they actually need and how their space can be used. Ask them what flexibility they need, for instance what space will be used and for how many people how often?

• Portable, wheeled screens or tablets for video calls and content sharing
• Noise-cancelling headsets allow clear communication in open-plan or shared areas
• Portable acoustic panels that can be used to create divider screens
• Rolling storage carts for AV accessories, headsets and power hubs
• Mobile camera mounts or tripods allows quick positioning of for group calls anywhere

Huddle spots are a versatile, impactful addition to any workplace. They can be set up anywhere, anytime, enhancing the overall ecosystem without replacing existing infrastructure. By encouraging spontaneous collaboration and faster decision-making, they help teams work more efficiently while adapting to dynamic workflows. With products that are easy to move, integrate, scale and expand, huddle spots offer maximum flexibility, and their small footprint and adaptable layout make them ideal for teams with limited space. Proving that effective collaboration doesn’t require a traditional meeting room.